Handling Group Tours
Handling Group Tours by many tour operators in Uganda is something that many are learning. Group tours can be the best business ever that one could enjoy and at the same time the worst encounter that a tour operator will always live to remember. Planning and Handling Group Tours must be done well in advance, group tours can vary from 5 passengers traveling together up to 100 passengers or even more following a set tour program
Here are the greatest tips in organizing and Handling Group Tours
1. Have a perfect itinerary or safari program
Usually, with group tours or safaris, it is so important to have a perfect itinerary or journey plan that is in the group’s interests, try to meet all their expectations and a group, and seek what they want to encounter on any visit, this can be cultural encounters, Gorilla trekking or a wildlife experience. Make the itinerary clear to everyone and prioritize only and only their interests
2. Make sure you have a passionate group leader/s
Always this passionate group leader is mistaken for a good guide/s. A group leader with good leadership skills, a sense of humor, very outgoing, and must be able to handle people of different cultures and interests. Depending on the size of the group you are handling, will determine the group leaders accompany the tour
3. Have a perfect mode of transport
Handling Group Tours comes in handy with the mode of transport you are using. It is so important that depending on the group size you have, think of always how the group can be comfortable, the common mode of transport for a group tour is road transport and this involves the use of safari Land cruiser and safari minibusses. Agree on what type of safari vehicle/s to use all through. You can decide to use a coach more a larger group or even to chatter an aircraft, especially for those with great interest in Air transport
4. Consider perfect accommodations facilities
Arranging and choosing the best lodging or accommodation for any group is something that is not a walk in the park, especially with groups of hundreds and more tourists. Ensuring the same quality of accommodations in the area of interest the fact most safari lodges have less total occupancy finds you in a scenario of putting the group in various and separate accommodation facilities
5. Know and have the right Budget
Before you bring a group on any safari/tour you must establish the total cost of the entire stay and visit of the group. Handling group tours become a problem if you are unable to establish the right budget that will execute all their activities, lodging among other safari items
6. Advise them on Travel Requirements
The most travel requirement here looked at is the luggage restrictions. Group tours usually come with lots of bags and personal effects. It is advisable that your request all passengers of the group to use duffel bags over plastic suite cases. It is also important your advise them on the luggage weight per person, especially those that will be using the flights which are so restrictive in the weight of the passenger luggage
7. Plan to have pre-site inspections
While handling group tours, it is so important that you carry out a site inspection of any facility or attraction before the group visit or tour. The site inspection visit will enable you as a tour operator to get product knowledge and an experience that your group will likely experience while on the ground. The inspection tour will also assist you to identify areas that are not well and also put them right. For example a pre site hotel visit will make you see the bedding if they are so well restaurant area, and also enable you to have firsthand information on an activity or a facility
A lot more leaves to be desired while arranging for group tours including splitting the groups, advance preparations, have better alternatives in case plan A fails among others
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